Administrative and Finance Officer

To assume responsibility for:
1. Financial administration and inputting
2. Systems related to policies and procedures
3. General administration and tasks.

Main tasks and responsibilities

1. Financial administration:
• Be responsible for financial record keeping and administration - Ensure that all finances are properly administered and monitored in accordance with OBJECT's financial regulations and controls
• Prepare monthly financial reports for the CEO, Trustees and funders on income, expenditure, and any variations from budgets. Be prepared to provide this information as and when is needed

• Support the Treasurer in the provision of information for the estimates
• Be responsible for tracking petty cash, keeping appropriate records, and maintaining reconciliations
• Maintain bank records, perform bank reconciliations, and deal with the bank on all financial matters (e.g. changing salaries, changing authorisation codes, changing names on signatures etc.)
• Ensure that the payroll company manages payroll and provide any necessary information for them to do so
• Be prepared to undertake any other duties within the role as required

2. General administration and tasks:
• Be responsible for maintaining, and developing where necessary, the administration of office systems - paper and electronic (e.g. online file sharing systems such as Dropbox)
• Be responsible for carrying out, and helping develop where necessary, administrative systems such as records management
• Be responsible for updating master contact databases
• Organise team meetings, circulate agendas and take and circulate minutes
• Manage storage and post
• Be responsible for the newsletter - with content input from other staff
• Perform general administrative duties; postage, opening post, responding to emails, ordering stationery, maintenance of equipment, etc. as required
• Organise events or meetings as required
• Be prepared to undertake relevant training to improve competence and confidence in performance of role.
• Be prepared to undertake any other duties within the role as required


1. Minimum Educational Attainment: College graduate, preferably with a degree ONLY in Finance and Accounting
2. Articulate, with above-average written and oral communication skills
3. Highly effective interpersonal skills
4. Excellent organizational skills with strong attention to detail
5. Basic computer and technological skills, particularly in MS Office Applications
6. Ability to prepare informative and accurate reports
7. Ability to meet deadlines and to work independently and coordinate with others to meet goals and tasks
8. Presentable
9. Willing to be trained
10. Willing to travel
11. Preferably with 2-year work experience, single and lives within the Lanang-Bajada area


How to apply: Kindly send resume and TOR by email.
Company: Philippine Exporters Confederation, Inc. Region 11
Contact: RJ Tidalgo
Email: admin@philexportdavao.org.ph